Please watch the short video below, which will review all the information you need to assist you in applying for your merchant accounts:

Do you have an open/active Tax Lien or Bankruptcy? - IF YES, STOP AND CONTACT OUR MERCHANT SERVICES DEPARTMENT: (877) 343-8950 x 105 TO FURTHER DISCUSS THE SETUP OF YOUR MERCHANT ACCOUNT

In order to process payments through the Auto-Debit System, you will need to apply for merchant accounts through our processing bank, Paya, using their online application. **THE ONLINE APPLICATION LINK IS AT THE BOTTOM OF THIS ARTICLE** After completing the online application, you will receive an email within 1 business day (from DocuSign) with the merchant agreement for your electronic signatures. 

We offer 3 different merchant accounts, depending on how you will be processing payments. A brief description of each merchant account is listed below. We recommend that you set up all 3 merchant accounts. See HERE for details.

  1. RETAIL: physically swipe a credit/debit card
  2. MOTO: schedule credit card recurring auto-debits OR process one-time payments with credit/debit card kept on file or keyed in
  3. EFT ("add-on" to MOTO account): schedule recurring auto-debits OR process one-time payments with a bank account (paper check with routing number and account number)
  • Please keep in mind that each merchant account is separate from each other. This means that you will receive the deposits separately for each merchant account and the processing fees are charged separately for each merchant account as well.

Approval Process: Approval of your merchant account takes approximately 3-5 business days after the applications are electronically signed and submitted to the processing bank. You will be notified by a Cash Practice Representative once your merchant accounts are ready for use.

  • *Additional documents may be required. For example, if your monthly volume is over $25,000 or your max ticket amount is over $5,000, the processing bank will require a voided business check and previous merchant statements.

Once your applications are approved, the processing fees associated with each merchant account will be applied every month (whether you process transactions or not).

Merchant accounts will be set up for Monthly Discount (as long as you have good credit). This means that you will receive the full deposit for each day's transactions. The processing fees will be debited the first week of the following month (January fees will be debited the first week of February). If you do not have the funds available when the fees are debited from your bank account, a $25 non-sufficient funds fee will be charged in addition to the processing fees owed.

PCI Compliance: VISA, MasterCard, Discover and American Express require that all merchants (business owners) who accept credit cards participate in a mandatory compliance program called PCI DSS (Payment Card Industry Data Security Standards) to help prevent cardholder fraud and identity theft. Our processing bank has partnered with Aperia for your PCI Compliance. You will automatically be enrolled with Aperia for PCI. Aperia's pricing is HERE. Once your merchant accounts have been approved, a detailed email will be sent to the email address on file with more information about completing PCI certification. PCI is an annual requirement and will need to be renewed every year. There is an additional monthly penalty fee if you are not PCI compliant. If you have an existing PCI Certificate you can send that to us at MerchantAccounts@CashPractice.com or fax it to us at (877) 291-5825.

Swiper: The USB swiper will be mailed to your office once the Retail account has been approved and the swiper has been paid for. If you have not yet purchased the swiper, you can do so by logging into CashPractice.com. The link is on the home page (under Purchase Cash Practice® Products at the bottom of the page), click on Cash Practice® USB Card Swipers.  If you are unsure if you need to purchase a swiper, send an email to Support@CashPractice.com.

The merchant accounts provided to Cash Practice Members by Paya do not have a contract. You can close your merchant accounts at any time, without an early termination fee!

 Click the 'Start Online Application' below to get started.

    • Enter the email for the person who will own the merchant accounts (ie: be financially responsible). This person must also be the one who digitally signs the applications. A team member cannot sign the applications for the provider.
    • The 2nd section (Merchant/Owner Info) is the account owner's personal information. The address MUST be a home address, and NOT the office address or a PO Box.
    • The banking information (for deposits and withdrawals) MUST be a checking account. A savings account will not work and may cause additional penalty fees.